Position Details:    

Client: Banking Industry   

Job Title: Administrative Assistant 

Location: Charlotte, NC 28255 

Duration: 12 Months + Possible Extension/Conversion   

Schedule: Mon-Fri: Std Business Hours    

Start Date: ASAP - Apply Now!  

Pay Range: $15/hr - $19/hr

Responsibilities 

• Maintain detailed calendars and prioritize meeting requests and logistics. 

• Schedule complex meetings requiring coordination of multiple calendars. 

• Coordinate travel arrangements and process expense reports in a timely manner. 

• Utilize general bank systems, expense policies, and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart. 

• Assist other senior members of the leadership team as needed. 

• Serve as floor support, including building access management. 

• Act as onsite point of contact for traveling team members, ensuring access and accommodations. 

• Coordinate site-specific events, including catering orders and post-event cleanup. 

• Manage supplies ordering and maintenance. 

• Oversee printer maintenance, including ordering paper/ink and ensuring functionality. 

• Handle adhoc maintenance requests. 

• Assist with signage and maintaining the floor for the team. 
• Coordinate equipment returns for exiting resources.

Required Skills 

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio), particularly for managing calendars. 
• Proficiency in SharePoint. 

Soft Skills 

• Ability to think proactively and balance multiple needs and requests. 

• Strong written and verbal communication skills. 

• Highly organized with strong attention to detail. 

• Excellent time management and prioritization skills. 

• Self-starter with the ability to juggle multiple responsibilities and adapt to changing priorities. 

• Ability to work effectively under pressure and respond well to change. 

• Quick learner with the ability to take on new responsibilities. 

• Excellent judgment, independent thinking, and resourcefulness. 

• Ability to handle highly sensitive, confidential, and non-routine information. 

• Strong interpersonal skills, comfortable working with people at all organizational levels. 

• Accuracy and quality control, with a focus on ensuring the quality of work. 
• Experience supporting multiple executives and managing competing priorities. 

Desired Skills 

• Proficiency in other Travel & Expense software. 

• 2+ years of administrative assistance experience. 

• Experience engaging with executive stakeholders across multiple locations and geographies. 

• Strong partnering skills. 

• Familiarity with organizational processes, structure, and enterprise tools. 

Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements:

1. Medical Insurance
2. Dental Insurance
3. Vision Insurance
4. 401(k) Retirement Plan
5. Life Insurance
6. Long-term Disability Insurance
7. Short-term Disability Insurance
8. Paid Parking/Public Transportation
9. Days/Hours of Paid Time Off
10. Days/Hours of Paid Sick and Safe Time
11. Days/Hours of Paid Vacation Time
12. Weeks of Paid Parental Leave
13. Paid Holidays Annually